Use cases / Independent recruiters
For independent recruiters and staffing firmsKeep every candidate and client moving, even on back-to-back call days
Your days are split between sourcing, screening, and keeping hiring managers happy. Virtual SAM replies to applicants, books interviews, and keeps your talent pool warm, so strong candidates don't slip away between searches.
Follow-up that keeps your pipeline moving
Recruiting runs on timing. These are the moments where a quick, personal touch keeps candidates engaged and clients confident in you.
Applicants hear back right away
When someone applies at 9 p.m., Sam replies within minutes, asks a few screening questions, and shares a link to book a call.
Calls get answered while you're on another one
The AI receptionist picks up when you're in the middle of a screen, answers common questions, and books a callback. If a call is missed, a text goes out right away.
Interviews stay on the calendar
Candidates and hiring managers get confirmations and reminders, and rescheduling takes a few taps instead of a string of emails.
Your talent pool stays warm
Strong candidates who didn't land the last role hear from you about new openings, so your next search doesn't start from scratch.
Hiring managers stay in the loop
Status updates and check-ins go out on schedule, so you stay top of mind when their next opening comes up.
Placements get a proper follow-up
The people you place get a check-in after their first 30 days, and clients get a review request once the role is filled.
What a week with Virtual SAM could look like
Every recruiter works a little differently, and Sam adapts to you. Here's one example of how the pieces work together.
This is an illustrative example, not a specific client's results.
- Monday
A candidate applies to your posting at 10 p.m. Sam replies within minutes, asks three screening questions, and books a phone screen for Tuesday.
- Tuesday
You're on a call when a hiring manager rings about a new role. Sam answers, takes the details, and books a kickoff call for Wednesday.
- Wednesday
Your shortlisted candidates get interview confirmations, and the hiring manager gets a reminder with the schedule.
- Thursday
Strong candidates from last month's search get a text about the new role, with a link to book a quick call.
- Friday morning
Someone you placed last month gets a 30-day check-in, and their manager gets a short note asking how things are going.
- Friday afternoon
Your monthly newsletter goes out to your candidate list with new openings and a few interview tips.
Everything you need, in one login
Virtual SAM brings these tools together in one login, and our team sets up the ones your business needs.
Calls, texts, emails, and AI features are billed based on usage, and you'll see an estimate before anything goes live.
Already using an applicant tracking system?
You can keep it for job orders and submittals. Virtual SAM can handle the calls, texts, scheduling, and follow-up around it, or our team can help you bring candidates and clients into one place.
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See how Sam helps →Don't see your business?
Tell us how you work, and we'll show you how Sam fits.
Talk with us →Bring Sam to your next search
Let's chat about your goals, and we'll start by setting up applicant replies and interview scheduling for you.
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